• Provide website services which allow owners to view financial reports, governing documents and community updates.
  • Facilitate the general and administrative operation of the association as required by the By-Laws and the applicable state statutes. This includes maintaining the minute/resolution books, preparing management reports, coordinating and attending all Board meetings, coordinating and attending the Annual Meetings and handling all other necessary administrative and communication type items.
  • Analyze, on an annual basis, all existing maintenance and service agreements, as well as insurance policies, to determine that the association is receiving the best results for the best price.
  • Receive communications from homeowners reporting facilities in need of repair.
  • Research, update and/or correct errors in assessment and ownership databases, including homeowner ownership assessment, penalties and adjustments to ensure the integrity of the data base records.
  • Handle homeowner assessment inquiries and all related correspondence.
  • Upon notification from the title company or a homeowner of the purchase of a home within one of the associations, CPS notifies the new homeowner in writing of his/her obligation to pay the association assessments.
  • Provide provisions of meeting room (if required), and agenda compilation and distribution.
  • Provide Annual Meeting assistance by handling mailing of meeting announcements, assistance in meeting a quorum and compiling and distributing the agenda for the meeting.
  • Assist with community newsletters production and distribution.
  • Prepare agendas and other items for Board Meetings.
  • Handle all correspondence directed to the homeowner’s association.
  • Maintain master files of association documents, contracts, correspondence, insurance policies, etc.